Campus/Student Visits to the OLC

                                                              Reservation Information

Reservations
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Reservations can be made online through Eduphoria. We encourage you to partner with your campus leadership as well as your grade level team as to the best day for your OLC visit.  Campus visits can be scheduled Tuesday through Friday. The OLC does not schedule campus visits on Mondays.

PRIORITY CLASS VISITS:

We want all of our students to love the outdoor experience, and the district has deemed certain grade levels a priority over others based on the curriculum and learning needs of that age level. The following grade levels are considered a priority, so their reservation requests will be honored first:   

          • Elementary levels:  Kindergarten,1st, 4th and 5th grades
          • Secondary level:  7th and 8th grade sciences, APES and Environmental Systems

The OLC is happy to pay for bus transportation for all priority grade levels' one-day visits.  We no longer offer two to three day experiences.

Before Making Reservations

Prior to making your OLC reservation, please gather the following information:

  • Number of Students, Teachers, and Chaperones/Parents attending.
  • Are there any students who will need special accommodations during their visit to the OLC?
  • Number of buses (regular and/or special ed) needed for transport. Each regular bus will seat 55 people.
  • Who is paying for the buses? If you are a priority grade level, the OLC pays. Otherwise, buses are campus paid or coaches can volunteer to drive buses.

Making a Reservation

  • Visit the OLC Website Calendar for date availability. Choose a date at least four weeks in advance.
  • Complete and Submit the OLC Campus Reservation and Bus Form. You must be logged into Eduphoria through your district account to access the reservation form. 
  • To access the form, just select Formspace from the home page. Then click on "Submit New Form" at the bottom left of the page. Be sure you select OLC on the next screen. 
  • If the buses for your trip will be Campus Paid, please provide the Purchase Order number in the space provided.
  • Follow-up with Allyson Luppy at the OLC with any concerns or questions--(allyson.luppy@nisdtx.org)
  • Allyson will make all bus reservations and confirm with your listed contact they have been reserved. Link to scheduled leave times for buses.
  • Communicate with all teachers and campus leadership once you've received confirmation of your reservation.  You will receive more information regarding the day's events prior to your OLC experience.

Things to consider before your visit to the OLC

What expectations do your principal and team leaders have regarding student engagement while at the OLC?
How will the OLC experience impact your students' academic and personal growth?
Could the weather/season you've chosen affect your visit to the OLC? Make sure all your students are properly dressed/outfitted for the expected temperatures.
What do I need as a teacher to help me prepare for engagement at the OLC?
What and how do I need to communicate to the parents about our OLC experience?
Will you choose Aramark for lunches or will you bring your own lunches?